One thing at a time

Are you a multitasking addict?  We cannot be multitasking addict. Do one thing at once is important to keep people focus. There are many disadvantage on multitasking. Firstly, multi-tasking is less efficient, due to the need to switch gears for each new task, and then switch back again. Multi-tasking is more complicated, and thus more prone to stress and errors. Multi-tasking can be crazy, and in this already chaotic world, we need to rein in the terror and find a little oasis of sanity and calm.

2. Start avoiding multi-tasking. The remaining steps demonstrate how to stop multi-tasking and start approaching your tasks in a zen-like manner that will provide a much calmer work method.

3. Set up separate to-do lists for different contexts. This means having to-do lists related to such things as calls, computer, errands, home, waiting-for, etc., depending on your situation. So that things will get organised.

4. Use a capture tool. A capture tool, such as a notebook, can be used for instant notes on what needs to be done. Therefore, we will not suffer on what to do next and accumulate all the overdue homework for students and assignment for adults. This will lead us to multitasking in order to complete the overdue homeworks and assignments.

5. Have a physical and e-mail inbox. Make sure to have as few inboxes as possible, so that all incoming stuff is gathered together in one place. Basically, have one inbox for paper stuff, and one for digital. So, we will not missed up any inbox and important stuff.

6. Plan your day in blocks. Have open blocks in between for urgent stuff that comes up. You might try one-hour blocks, or half-hour blocks, depending on what works for you. Or try this: 40 minute blocks, with 20 minutes in between them for miscellaneous tasks. Hence, we could finished up our stuff fast and efficiency.

7. First thing in the morning, work on your Most Important Task. Don’t do anything else until this is done. Give yourself a short break, and then start on your next Most Important Task. If you can get 2-3 of these done in the morning, the rest of the day is gravy.

8. When you are working on a task in a time block, turn off all other distractions. Shut off e-mail, and the internet if possible. Shut off your cell phone. Try not to answer your phone if possible. Focus on that one task, and try to get it done without worrying about other stuff.

9. If you feel the urge to check your email or switch to another task, stop yourself. Breathe deeply. Re-focus yourself. Get back to the task at hand. If other things come in while you’re working, put them in the in-box, or take a note of them in your capture system. Get back to the task at hand.

10. Every now and then, when you’ve completed the task at hand, process your notes and in-box. Add the tasks to your to-do lists and re-figure your schedule if necessary. Process your e-mail and other in-boxes at regular and pre-determined intervals.

In conclusion, multitasking is not a good thing and it cannot help us to finish our stuff on time but make things worse. We should also train our children since young so that they will used to it when they grew older. Parents especially should also set a good example for your children.